Service Catalog 4
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Management of commercial and industrial facilities
IT-assisted accounting, including monitoring the receipt of ongoing rents and permissible charges
Preparation of an annual statement of actual income and expenses for the accounting period as a comprehensive report for the owner
Establishment and ongoing maintenance of proper property accounting (including organized record-keeping and documentation)
Strict observance and implementation of all legal and regulatory requirements regarding property management, as well as the rights and obligations of the property owner
Calculation and preparation of heating, operating, and water cost statements, as well as adjustment of advance payments for operating and heating costs based on these statements, including determination of allocation keys in accordance with legally permissible methods
Representation of the client’s rights in dealings with tenants, lessees, authorities, public offices, banks and savings banks, mortgage and loan providers, suppliers, and contractors
Conclusion, termination, and administration of rights and obligations arising from insurance, service, and maintenance contracts, such as cleaning services, snow and ice removal, and caretaker services
Provision of a 24-hour emergency service for urgent incidents
Verification and payment of invoices, monitoring and compliance with all payment deadlines for public and social charges, recurring services by tradespeople and suppliers, and all other expenses necessary for property management
Receipt and delivery of declarations of intent, as well as taking measures to meet deadlines or avoid legal disadvantages
Conclusion and termination of tenancy agreements, including annexes
Execution of handovers and takeovers of rental units, including documentation with detailed reports (recording readings of water meters, heating cost allocators, electricity, and gas meters)
Review and implementation of all types of rent increases (base rent adjustments, increases following modernization, etc.)
Management and administration of legally permissible rental deposits
Handling correspondence with tenants, lessees, and third parties as part of proper property management
Drafting and enforcement of usage and house rules
Issuing reminders in cases of rent, lease, or other payment arrears, as well as pursuing outstanding claims
Granting powers of attorney and initiating legal proceedings and payment claims of any kind arising from rental, lease, or usage relationships, including eviction actions and enforcement of the client’s rights in connection with property management, as well as consulting attorneys upon instruction and agreement with the client
Continuous monitoring of the building’s condition and commissioning of necessary repair work
Execution of modernization measures in consultation with the client
Inspection and acceptance of completed repair works and deliveries
Preparation of maintenance and management plans in consultation with technical advisors and the client
Fulfillment of all statutory and contractually agreed duties as specified in the property management agreement
Management of residential, commercial, and mixed-use buildings
Management of condominium complexes
Management of special property